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Office Assistant - Franklin & Marshall College

Company: Franklin & Marshall College
Location: Lancaster
Posted on: June 6, 2021

Job Description:

Job Description:

The Office Assistant supports the Dean of Students, Associate Dean of Students, the five College House Deans, and is be responsible for the input of Department of Public Safety (DPS) reports into the Maxient system and overall administration of the Maxient system. The Office Assistant provides oversight of the Dean of Student's direct report budgets-- Accessibility Services, Greek Life, College Houses, Orientation, Title IX and Student Wellness.

Essential functions include, but are not limited to, the following:

  • Administer the Maxient system for conduct reports. Enter public safety reports into Maxient system and ensure timely follow up by the responsible Dean. Generate regular reports upon request on outcomes. Responsible for ongoing professional development related to Maxient system.
  • Manage calendars and correspondence for Associate Dean of Students and five College House Deans. Provide budget oversight of the five college houses.
  • Assist the Assistant to the Vice President of Student Affairs with the oversight of the Office of Student Affairs including student worker supervision, handling of emergency loans and special funds and party registration management.
  • Execute scheduling, correspondence and special projects for Dean of Students including management of budgets of departments that report to the Dean of Students.
  • Responsible for the logistical needs for student conduct hearings and Title IX hearings. Assist with student application process for student conduct board membership.
  • Oversight of endowed gift funds in the Student Affairs division; ensure appropriate spending of gift funds by designated departments and assist Advancement with year-end summary reports.
  • Offer administrative assistance for orientation and new student information.

Learn more about the Office of Student Affairs.


  • High school diploma or GED required; Associate's degree preferred.
  • 1-3 years of relevant experience is required.
  • Intermediate proficiency of Google Suite (Docs, Gmail, Sheets, Drive, Slides) is required.
  • The ability and willingness to provide excellent service and to work in a collegial manner with students, faculty and staff, and other constituencies is essential.

Additional Information:

Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, Pennsylvania ACT 153 background clearances, and verification of credentials. The College will coordinate these verifications.

Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events.

Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class. Individuals who need an accommodation due to a disability in order to submit an application or attend an employment interview should contact Human Resources at (717) 358-3995.

Franklin & Marshall is proud to offer a smoke-free work environment.

Application Instructions:

All resumes and cover letters must be submitted via this online process. We regret we are unable to accept applications or resumes submitted via mail, email, or fax.

As you are submitting your application via this online process, please ensure that you provide an accurate email address. You will then receive an acknowledgment indicating that your application materials have been received.

If you experience difficulty submitting your resume or cover letter, please CLICK HERE for assistance.

If you have previously applied online to a position at Franklin & Marshall College and want to check on your submission or make changes, please CLICK HERE to log back into your account.

Keywords: Franklin & Marshall College, Lancaster , Office Assistant - Franklin & Marshall College, Other , Lancaster, Pennsylvania

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