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Admin Assistant/Receptionist

Company: TriStarr
Location: Lancaster
Posted on: May 31, 2021

Job Description:

You are bilingual in English/Spanish and computer proficient. You have great people and math skills.


TriStarr's client, a social services non-profit in Lancaster city, is seeking a full-time Administrative Assistant/Receptionist to join their team.



ADMIN ASSISTANT/RECEPTIONIST JOB DUTIES:


  • You will answer incoming phone line in both English and Spanish, answer questions, provide general information, redirect to other agencies & programs, and transfer calls to staff/programs.
  • You will cover the front desk window, answer inquires, assess needs and direct people to appropriate person/programs/agencies, and notify staff/counselors about the arrival of appointments/clients.
  • You will be the Primary Administrator for the Board of Directors and CEO/CIO commitments.
  • You will have timely communications via phone and email when assisting CEO/CIO with external partners.
  • You will process mail daily by opening, date stamping & distributing to staff mailboxes, & update address databases.
  • You will process/scan/enter checks into computer daily & coordinate w/ development team to recognize donations.
  • You will perform miscellaneous administrative duties, i.e., preparing correspondence, faxing, filing, copying, proof reading, and word processing.
  • You will schedule common meeting spaces in the main building, 2nd floor conference room & training room.
  • You will retrieve messages from the Spanish language voice mail box.
  • You will procure office supplies.
  • You will support implementation of the Strategic Plan.
  • You will perform other duties as assigned by supervisor.  



ADMIN ASSISTANT/RECEPTIONIST EXPERIENCE/SKILLS REQUIRED


  • Your post-high school training or experience is preferred.
  • You have typewriter and computer keyboard knowledge.
  • You have good English/Spanish verbal/listening skills & can understand caller's needs & communicate services.
  • You can visually monitor the front door post pandemic when the building is open to the public.
  • Your Word processing, database application, and general computer experience/training is required.
  • You can work independently.
  • You understand confidentiality expectations as it relates to working with the CEO/CIO.
  • You have sensitivity to clients of various cultures and a wide range of incomes.
  • You have good conflict resolution skills and the ability to calm people down.
  • You can do good work amidst interruptions (ex. This position may be working on clerical tasks and be interrupted by the phone or by walk-ins constantly.)
  • You have a commitment to empowering others to solve their own problems.
  • You have a conviction about the capacity of people to grow and change.
  • You can establish a respectful relationship w/ persons served to help them gain skills & confidence.
  • You can work collaboratively with other personnel and/or service providers or professionals.
  • You have the capacity to maintain a helping role and to intervene appropriately to meet service goals.
  • You can set appropriate professional boundaries.



WHY THE ADMIN ASSISTANT/RECEPTIONIST OPPORTUNITY IS PERFECT FOR YOU:


You will be helping to strengthen the Lancaster County community by working for an organization that gives people the tools and inspiration to meet their housing and financial challenges. This non-profit has been recognized for excellence in its programs and service to clients and the Lancaster community.


Parking is provided.


*Please note: Candidates must have clean background and consumer credit checks.


LENGTH OF ASSIGNMENT: Contract to Permanent

PAY RATE: $17/hr. 

START DATE: asap, pending interviews
 HOURS: 8am-5pm 

DRESS CODE: Business casual

Keywords: TriStarr, Lancaster , Admin Assistant/Receptionist, Other , Lancaster, Pennsylvania

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