Senior Administrative Assistant

Company: Everence
Location: Lancaster
Posted on: March 12, 2023

Job Description:

POSITION SUMMARYResponsible for providing confidential and administrative support to the Everence Federal Credit Union CEO, Management Team, and the EFCU Board of Directors. Serves as office manager of the CU Admin office. Skillfully plans events and meetings and makes travel arrangements. Accurately prepares documents and reports, writes communications, manages schedules, develops presentations, and drafts minutes. Independently manages and executes special projects. Supports organizational development efforts. This position will require discretion, initiative, organization, problem-solving, and flexibility. - - -RESPONSIBILITIES AND DUTIES

• Works closely with the CEO on administrative activities of the credit union.
• Coordinates the scheduling and planning of various meetings, including assisting with agenda development, assembling meeting packets, and managing meeting logistics. This may include travel to meetings in other states. -
• Attends and take minutes at board, management, and leadership meetings, as requested.
• Manage distribution of financials, complaint log, and expenses to branch managers, Everence, audit, and Supervisory Committee.
• Assures all official minutes are recorded and filed properly.
• Runs reports and creates dashboards and graphs to communicate results.
• Assists with gathering data for exams and audits.
• Maintains filing systems so policies, audits, exams, call reports, contracts, etc. are maintained in a safe, timely and efficient manner. -
• Assists with technology set up for meetings including setting up webinars and virtual meetings, setting up projectors and sound to ensure a smooth meeting.
• Develops eye catching presentations using PowerPoint.
• Makes updates to the credit union section of the Everence intranet. -
• Makes travel plans and reservations for management team and the board.
• As directed, assists the CEO in schedule management.
• Manages tasks related to organizational development efforts including sending birthday and Christmas cards, managing recognition program, thank you notes, organizing staff meetings and training. -
• Manage HR functions: board member updates, make badges, enter new employees in panel, and manage door lock schedule.
• Oversees general Admin Center maintenance including facilities and security administration, system inspections, office equipment service, office supply ordering, and lunchroom supplies and management. -
• Serves as a liaison with the cleaning service and condo association.
• Assists with the administration of the MyNeighbor charitable fund distribution.
• Promotes goodwill and conveys a positive and professional image of Everence. -
• Performs miscellaneous clerical and administrative tasks.
• Assists all leaders of the administrative center as requested. -QUALIFICATIONSEducation:1. - -Required: Two-year associates degree in business, or equivalent experience.2. - -Preferred: Bachelor's degree in business or communications, or related field. -Experience:1. - -Two years related work experience required. Three years of related experience preferred. Additional education may be substituted for experience. -2. - -Proficiency in the use of software applications, databases, spreadsheets, presentations, and word processing required. -Skills and Abilities:1. -Excellent organization skills2. Excellent written communication skills3. -Attention to detail4. -Ability to multi-task5. -Ability to work as part of a team6. -Good judgment and decision-making skills7. -Ability to set priorities and meet deadlines8. -Ability to interact effectively with co-workers and managers -SUPERVISORY RESPONSIBILITIES: -noneSCHEDULE: -full-time

Keywords: Everence, Lancaster , Senior Administrative Assistant, Administration, Clerical , Lancaster, Pennsylvania