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Accounting & Billing Assistant

Location: Lancaster
Posted on: May 28, 2023

Job Description:

Under the general supervision of the Director of Business Services, the Accounting & Billing Assistant provides financial, administrative and clerical support for the agency. This position is mainly responsible for maintaining and processing a variety of accounts payable, accounts receivable, client billing and other bookkeeping transactions.
All Godfrey employees are accountable for and expected to integrate Godfrey's Core Values - Drive, Fascination, Partnership, Transparency and Community - into overall position responsibilities.
Essential Duties

  • Perform the day-to-day review and processing of accounts receivable and accounts payable transactions to ensure finances are maintained accurately.
  • Review vendor invoices for accuracy and apply applicable sales tax for multiple states.
  • Print and process accounts payable checks and credit card payments.
  • Reconcile various credit cards and corresponding general ledger accounts for accurate and timely allocation to client and internal expense accounts.
  • Maintain accuracy of all general ledger accounts affected in the day-to-day processing of accounts payable entries.
  • Verify and process internal expense reports.
  • Generate and distribute client billing worksheets, invoices and statements based on business activity and information provided by Account Managers.
  • Provide various reports to the account team for client budget review.
  • Perform all front office duties, such as greeting guests, inbound & outbound mail, ordering supplies, accepting deliveries and overseeing any needs arising from in-person client meetings.
  • Provide various updated financial reports to partners and senior management.
  • Assist the Director of Business Services in month-end and year-end reporting and financials. Other Duties
    • Recommend actions to resolve discrepancies or roadblocks.
    • Find, analyze, communicate and resolve any discrepancies identified with the appropriate manager.
    • Responsible for the safekeeping and maintenance of petty cash drawer, including documentation and distribution of petty cash to Godfrey employees.
    • Verify and generate multiple types of vendor 1099 forms.
    • Update job knowledge by participating in educational opportunities.
    • Perform other duties and special projects as assigned. Education, Experience and Capabilities
      • A High School Diploma or GED is required.
      • An Associate's Degree in Business Administration or Accounting is preferred.
      • 5+ years of accounts payable, accounts receivable or other related accounting experience is required.
      • Prior experience working in a related position and/or office environment.
      • Prior clerical experience, which includes bookkeeping.
      • Must be professional, reliable, on-time and have a strong work ethic.
      • Excellent written, verbal and interpersonal communication skills.
      • Strong organizational skills, attention to detail and accuracy.
      • Must maintain a high level of discretion when dealing with confidential information.
      • Ability to multi-task and prioritize various tasks.
      • Must have general working knowledge of bookkeeping and accounting principles and practices.
      • Must be able to function effectively in a team environment but also be able to problem-solve independently.
      • Able to efficiently follow detailed procedures and adhere to state and federal operating requirements.
      • Job-related proficiency with Microsoft Office Suite, especially Excel and Word, is required.
      • Working knowledge of Adobe software.
      • Familiar with automated accounting systems and accounting programs.
      • Experience with Advantage, Workfront and Workamajig is a plus.

Keywords: GODFREY ADVERTISING, Inc., Lancaster , Accounting & Billing Assistant, Accounting, Auditing , Lancaster, Pennsylvania

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